Privacy Policy

Introduction

Albion Chambers is committed to protecting the privacy of those whose personal data is received by us in relation to Chambers business.

Data received by us which can identify an individual will be used only in compliance with this privacy policy.

Chambers is required to comply with the law governing the management and storage of personal data, which is outlined in the General Data Protection Regulation 2016 (GDPR) and the Data Protection Act. For this reason, protection of personal data and respect for individual privacy must be of fundamental importance in Chambers’ day-to-day operations.

Compliance with the GDPR is overseen by the UK data protection regulator, the Information Commissioner’s Office (ICO).

Chambers is accountable to the ICO for data protection compliance.

What data do we collect?

The data we collect includes, but not necessarily limited to:

  • Name
  • Contact details including: postal and email addresses, and telephone numbers
  • Job title
  • Practice areas of interest
  • Case information
  • Information relating to the recruitment of barristers, staff, pupils and mini-pupils.

Why do we gather this data and what do we do with it?

We need this data as part of our general administration of Chambers, for associated professional purposes and the provision of legal services.

Listed below are examples of how personal data is used by us:

  • To process case documents received by solicitors and public access clients, and any other relevant party (legitimate interest);
  • To process information and applications relating to the recruitment of barristers, staff, pupils and mini-pupils;
  • To assess, review and improve our services;
  • To respond to enquiries about our website;
  • To contact professional clients in relation to our news, seminars, newsletters and events.

We may process personal data without the knowledge or consent of the data subject, where this is permitted and at times required by law. In these circumstances data will be processed in full compliance of the Regulation.

To whom may we disclose personal data and why?

We disclose personal data to third parties only where we are required to do so within the process of provision of legal services.

Examples of the third parties to whom we provide personal data are:

  • Courts and tribunals;
  • Regulators and government departments;
  • Other lawyers;
  • The Police Service and other law-enforcement agencies.

Period of data retention

We retain personal data for as long as necessary to satisfy the purposes for which it is held as set out above.

When the data is no longer required for these purposes it will be deleted or anonymised as appropriate.

In relation to the personal data of professional clients that we hold for marketing purposes, this will be retained indefinitely or until we are requested to delete the data, or are informed that data subject is no longer a potential client or practising in the relevant area of law.

Rights of the data subject

The GDPR gives rights to individuals in respect of the personal data that any organisation holds about them.

These rights include:

  • The right of information and access to confirm details about the personal data that is being processed about them and to obtain a copy;
  • The right to rectification of any inaccurate personal data;
  • The right to erasure of personal data held about them (in certain circumstances);
  • The right to restriction on the use of personal data held about them (in certain circumstances);
  • The right to receive data processed by automated means and have it transferred to another data controller;
  • The right to object to the processing of their personal data.

Any request from a data subject (a client or other third party on whom we hold personal data) to exercise any of these rights, must be referred to the Chambers Director or Chambers Manager. Such request must be dealt with within one month of receipt, it is therefore important that referrals are made without delay.

Data Security

We are committed to ensuring that data retained as securely as possible. Whilst it is not possible to wholly guarantee the security of personal data, we have data security measures in place to prevent information being unlawfully accessed or accidentally lost.

Those in Chambers with access to personal data will do so only with a justifiable business need. They are subject to appropriate confidentiality undertakings and access the data only in an authorised manner.

Any breach, or suspected breach, of data security will be notified to the data subject, the Information Commissioner’s Office and any other appropriate regulator or agency.

Third Party websites

Albion Chambers website contains links which assist the user to easily visit websites with associated interest.

We have no control over the security of these sites, and are therefore not responsible for any data protection and privacy breaches which occur from viewing them.

Complaints

Any complaints about the way in which we collect, use or share personal data should be addressed to:

Paul Fletcher
Chambers Director
Albion Chambers
Broad Street
Bristol
BS1 1DR

In the event that a complaint cannot be resolved it should be referred to the Information Commissioner’s Office (ICO) at: www.ico.org.uk